Your Meeting Rooms Should Work as Hard as Your People

Every business runs on meetings. Strategy sessions, client calls, project standups, board presentations. Yet most meeting rooms are a source of frustration rather than productivity.

Your team wastes the first five minutes of every meeting troubleshooting audio, reconnecting cables or waiting for a screen to share. Remote participants strain to hear conversations or squint at a whiteboard they can't read. IT fields the same support tickets week after week.

It doesn't have to be this way.

A properly designed video conferencing environment starts working the moment someone walks in. One touch to join. Crystal-clear audio from every seat. A camera that frames the room intelligently. A display that remote participants can actually read.

That's what we build.

End-to-End Video Conferencing Solutions

We don't just sell hardware. We design complete meeting room environments tailored to how your teams actually collaborate, then install, configure and manage them so they keep working long after day one.

Room Design and Consultation

Every room is different. A six-person huddle space needs a different approach to a 30-seat boardroom. We start with a site assessment to understand your room dimensions, acoustics, lighting and connectivity, then recommend the right combination of displays, cameras, microphones and control systems for each space.

Platform Integration

We build rooms that work natively with the collaboration platform your business already uses:

• Microsoft Teams Rooms - Certified devices and configurations for native Teams calling, meetings and content sharing

• Cisco Webex Rooms - Full Webex suite integration with Cisco room systems, desk devices and board displays

• Zoom Rooms - Certified Zoom Room configurations for one-touch join and wireless sharing

• Multi-Platform Rooms - For organisations that need to support multiple platforms or BYOD scenarios, we design rooms with interoperability built in

Installation and Commissioning

Our engineering team handles everything from cabling and mounting through to network configuration, platform registration and user acceptance testing. We hand over rooms that are fully operational and staff-ready.

Managed Support and Monitoring

This is where we're different. Most integrators walk away after installation. We stay. Our managed services team monitors your room systems proactively, resolves issues before your staff notice them, and handles firmware updates, licence renewals and configuration changes as your needs evolve.

Solutions for Every Meeting Space

Huddle Rooms and Focus Rooms

2 to 6 people

Small spaces where teams come together for quick standups, one-on-ones and impromptu brainstorms. These rooms need to be simple. Walk in, tap a button, start talking.

Typical setup:

• All-in-one video bar (camera, microphone and speaker in a single device)

• Interactive display or wall-mounted screen

• One-touch join controller

• Wireless content sharing

Ideal for: Daily standups, one-on-one calls, ad-hoc collaboration

Meeting Rooms and Conference Rooms

6 to 14 people

The workhorse rooms where most of your meetings happen. These spaces need reliable audio pickup across the entire table, a camera that frames both in-room and remote participants naturally, and displays large enough for shared content.

Typical setup:

• PTZ camera or intelligent framing camera

• Ceiling or table microphone array

• Dual displays (one for content, one for participants)

• Touch panel controller

• Integrated room scheduling panel

Ideal for: Client calls, project meetings, cross-team reviews

Boardrooms and Executive Suites

14 to 30 people

High-stakes rooms that demand flawless performance. Boardroom video conferencing requires premium audio coverage across large tables, camera systems that can frame individual speakers, and presentation capabilities for detailed financial or strategic content.

Typical setup:

• Multiple camera system with speaker tracking

• Distributed ceiling microphone array

• Large-format dual or triple displays

• Integrated AV control system (Crestron or equivalent)

• Content capture and annotation

• Professional audio processing (Shure, Sennheiser or QSC)

Ideal for: Board meetings, executive briefings, investor presentations, all-hands

Training Rooms and Town Halls

30+ people

Large spaces used for training sessions, company-wide meetings and hybrid events. These rooms require broadcast-quality audio and video, audience microphones and flexible layouts that can shift between presentation and workshop modes.

Typical setup:

• Professional PTZ cameras (multiple angles)

• Wireless and handheld microphones for audience Q&A

• Large-format display wall or projection

• Streaming and recording capability

• Lecture capture integration

Ideal for: Staff training, town halls, hybrid events, large presentations

Built on Technology You Can Trust

We're certified partners with the leading video conferencing and AV manufacturers. That means direct access to product expertise, priority support channels and certified engineering capability.

Every solution we recommend has been tested and validated by our engineering team. We don't sell products we haven't deployed ourselves.

Why Australian Businesses Choose Ucomm Group

We Are More Than an AV Integrator

Most video conferencing providers focus on the room. We focus on the ecosystem. Your meeting rooms don't exist in isolation — they depend on your network, they need to be secured, and they require ongoing management.

Ucomm Group brings together five disciplines under one roof:

1. Collaboration - The platforms, devices and room systems that power your meetings

2. Network - The connectivity, bandwidth and QoS policies that keep your video calls smooth

3. Security - The access controls, encryption and compliance frameworks that protect your communications

4. Audio Visual - The displays, cameras, microphones and control systems that create immersive experiences

5. Managed Services - The 24/7 monitoring, maintenance and support that keeps everything running

This integrated approach means one partner, one support number, one team that understands your entire technology environment. No finger-pointing between vendors when something goes wrong.

Built for Mid-Market Businesses

We work with businesses that have outgrown consumer-grade video conferencing but don't need (or want) the complexity and cost of a Tier 1 enterprise deployment. If you've got between 50 and 500 employees, multiple meeting rooms and a distributed workforce, we're built for you.

National and APAC Coverage

Our team services clients across Australia and the Asia-Pacific region. Whether you need meeting rooms fitted out in Sydney, Melbourne, Brisbane, Perth or across multiple offices in the region, we deliver consistent quality with local engineering support.

How It Works

**Step 1: Discovery**

We start with a conversation about how your teams meet today and where the pain points are. We review your current platforms, room inventory and technology roadmap.

**Step 2: Room Assessment**

Our engineers conduct a site survey of your meeting spaces, assessing room dimensions, acoustics, lighting, network connectivity and power. For multi-site projects, we can do this remotely using floor plans and video walkthroughs.

**Step 3: Solution Design**

We present a tailored design for each room, including equipment specifications, room layouts, network requirements and a clear scope of work. No surprises.

**Step 4: Installation and Commissioning**

Our engineering team installs, configures and tests every system. We don't hand over until your team has been trained and every room passes our quality checklist.

**Step 5: Ongoing Support**

Your rooms are monitored proactively through our managed services platform. Firmware updates, licence management, fault resolution and change requests are all handled for you.

Frequently Asked Questions

**Q: What video conferencing platforms do you support?**

We design and deploy rooms for Microsoft Teams, Cisco Webex and Zoom. We also build multi-platform rooms that support BYOD (bring your own device) scenarios where guests or staff can connect from any platform.

**Q: Do you supply and install the hardware, or just consult?**

Both. We are a full-service integrator. We design the solution, procure the hardware, install and cable the room, configure the software, and hand over a fully operational space. We can also manage the environment ongoing through our managed services offering.

**Q: What equipment do I need for a small meeting room?**

For a room with two to six people, an all-in-one video bar (combining camera, microphone and speaker) paired with a display and a touch controller is typically the most cost-effective and reliable setup. We recommend certified devices from Yealink, Neat, Cisco or Poly depending on your platform.

**Q: How do you handle rooms with poor acoustics?**

Acoustics are one of the most common issues we encounter. Hard surfaces, glass walls and open ceilings create echo and reverberation that ruin audio quality. We address this through microphone selection (beamforming and ceiling arrays), acoustic echo cancellation in the audio processor, and where necessary, we recommend acoustic treatment for the room itself.

**Q: Can you fit out multiple offices across Australia?**

Yes. We service clients nationally and across the Asia-Pacific region. For multi-site rollouts, we standardise room designs to ensure a consistent user experience across every location, then deploy with local engineering support.

**Q: What does ongoing managed support include?**

Our managed services cover proactive monitoring of room system health, firmware and software updates, licence and warranty management, remote troubleshooting, and priority on-site support when needed. We act as your outsourced AV and collaboration support team.

**Q: How long does a typical room installation take?**

A single huddle or meeting room can be installed in one to two days. Larger boardrooms or multi-room projects typically take one to two weeks depending on complexity and cabling requirements. We always work around your business schedule to minimise disruption.

**Q: Do you offer video conferencing equipment for purchase without installation?**

Yes. If you have internal IT capability and just need the right equipment, we can supply certified video conferencing hardware through our online store with expert guidance on product selection.

Ready to Fix Your Meeting Rooms?

Book a free room assessment with our team. We'll review your current spaces, understand how your teams actually collaborate, and recommend a solution that fits your business and your budget.